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Transcription, summarisation and documentation of meetings using advanced speech technologies, indexing and browsing capabilities (DocuMeet)
Start date: Nov 1, 2012, End date: Oct 31, 2014 PROJECT  FINISHED 

Meetings are vital to all organisations, yet they are often not as effective as they could be. In SMEs, meeting outcomes and the ability to act upon them, are of particular importance and may have crucial impact on the future of the company. It is vital that SMEs have the adequate tools to exploit the knowledge and decisions generated in meetings. However, recording meeting minutes is expensive in terms of human resources, and, minutes are rarely distributed properly or integrated into the company’s knowledge base. This means key ideas are lost, decisions fail to be followed up and meetings have to be repeated. DocuMeet aims to develop an affordable automatic tool to overcome these hurdles.DocuMeet is a user-friendly SW/HW platform that will allow organisations to better manage their meetings, and to easily document, disseminate, search and implement the conclusions of each meeting. DocuMeet will automatically record, transcribe, summarise and document meetings, using a dedicated recording unit, advanced Automatic Speech Recognition technologies, speaker adaptation and a new summarisation paradigm.DocuMeet will support the complete life cycle of a meeting (preparation, invitation, execution, documentation and follow-up) as well as its integration in the organisation’s knowledge base. Although various products in the market support transcription or meeting management, there is no comprehensive, reliable and affordable solution providing automatic meeting documentation.While the potential market for DocuMeet includes any organisation that holds meetings, the product will initially target meeting room providers and business centres. These markets are represented by the SMEs within the consortium. Each SME will not only be able to integrate DocuMeet in their meeting rooms and into their service offering, but also to generate profits worth over €5M to the consortium after 5 years.

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