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Higher education student and staff mobility project
Start date: Jun 1, 2014, End date: May 31, 2016 PROJECT  FINISHED 

The Erasmus+ programme and its EPS are an important part of the planning and implementation of the University of Ljubljana (UL) internationalisation strategy. It aims to increase the number of incoming and outgoing students by 30% and the number of foreign professors by 25% by 2020, to strengthen promotion, monitoring, information provision, preparation of students and staff and to measure the effects of the exchanges. In the contractual year 2014, the UL concluded 1,700 Inter-institutional agreements before the implementation of active mobility. The lists of agreements and information about partners, study programmes and terms of participation are published on UL websites. Pursuant to the ECHE principles, the UL makes sure that students and staff are suitably prepared before, during and after mobility. To standardise procedures at the faculty level, we adopted instructions for providing international exchange and practical training, which are publicly available. In this way we ensured the transparency of procedures and equal treatment of all candidates. In 2015, we performed an analysis of the procedures carried out by members before, during and after mobility. In 2014, the UL performed 1,039 exchanges for study purposes and 300 exchanges for the purposes of practical training. With respect to the previous academic year, the outgoing mobility number increased by 14% for studies and by 20% for practical training. Furthermore, the number of incoming students has also grown, totalling 1,198, up by 8%. Staff mobility for teaching purposes was utilised by 223 persons, which is a 33% increase, and 79 persons went on mobility for training purposes, a 97% increase, while the UL received 337 staff from abroad. All UL faculties participated in the E+ programme. The stakeholders of the programme were given assistance before mobility and had approved documentation before leaving to the host institution. Information about the public call is sent by the University Office for International Relations. An online application is available for students and staff. Candidates with special needs are also invited to apply. Information about the public call is transmitted via different channels including ICT and social media. Before and after the public call is published, the UL and members organise various promotional and support activities, both for outgoing as well as incoming students. Before their arrival, incoming students receive information about visas, insurance, accommodation and transportation. The Student Organisation (ŠOU) helps them to integrate socially. They receive a list of websites where they can see programmes and courses offered in English (course catalogue). All incoming students have the same access to libraries and to social and cultural activities at the University, free of charge, as home students. Furthermore, members set up a tutorship system for foreign students. The UL has 400 beds available at student dorms and more in private accommodation for E+ students. Following selection at a UL faculty, the University Office provides participants with financial agreements and ensures that the final report and supporting documents are submitted following mobility. Learning agreements are signed before departure. A prepayment of 80% for students is paid after signing a grant agreement, and the remaining 20% is paid after the completion of mobility. At the time of reporting over 76% of students received recognition for the ECTS credits obtained. There is considerably less recognition in practical training, as it is frequently not a part of the compulsory study programme; however, it is written in the diploma supplement. Reports have shown that staff is satisfied with the support received before and during mobility in 98% of the cases and with the recognition of their mobility in 46% of the cases. Reports made by students and employees have shown that participation in an exchange is a valuable experience and brings added value to their personal and professional development. In 2014, we organised STT Week which attracted 21 colleagues from 13 countries. Learning outcomes and the impact of mobility participants are shown both on personal as well as professional levels. Students reported that their skills improved drastically and that mobility had a significant effect on their vision of different cultures (89%), contributing to the implementation of self-centred learning (82%). Staff in their mobility highlighted the establishment of new contacts (94%), the strengthening of cooperation with partner institutions (94%) and learning good practices abroad (96%). Reporting on the project and its results was done for the stakeholders of the program within the institution, that is, the leadership, the deans and departmental E+ coordinators of the program. The wider audience was informed of the project results through the media, printed publications and study fairs.

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