1. INTRODUCTION – BACKGROUND
1.1. Programme/Legal base
This call for proposals is published under REGULATION (EU) No 1296/2013 of the European Parliament and of the Council of 11 December 2013 on a European Union Programme for Employment and Social Innovation ("EaSI")1 and amending Decision No 283/2010/EU establishing a European Progress Microfinance Facility for employment and social inclusion.
The European Programme for Employment and Social Innovation "EaSI" 2014-20202 is a European-level financing instrument managed directly by the European Commission to contribute to the implementation of the Europe 2020 strategy, by providing financial support for the Union's objectives in terms of promoting a high level of quality and sustainable employment, guaranteeing adequate and decent social protection, combating social exclusion and poverty and improving working conditions.
The EaSI Programme shall, in all its axes and actions, aim to:
(a) pay particular attention to vulnerable groups, such as young people;
(b) promote equality between women and men,
(c) combat discrimination based on sex, racial or ethnic origin, religion or belief, disability, age or sexual orientation;
(d) promote a high-level of quality and sustainable employment, guarantee adequate and decent social protection, combat long-term unemployment and fight against poverty and social exclusion.
Hence, in designing, implementing and reporting on the activity, beneficiaries must address the issues noted above and will be required to provide detail, in the final activity report on the steps and achievements made towards addressing those aims.
1.2. Policy and economic background
Social enterprises as vehicles for job creation and social innovation
Boosting Jobs, Growth and Investment is one of the main priorities of the European Union. In its Start-up and Scale up Initiative, the Commission has in particular recognised the potential of social enterprises for innovation and their positive impact in economy and society at large. Social enterprises develop innovative approaches, models or practices for resolving societal challenges in an entrepreneurial way to promote inclusive, socially fair and environmentally sustainable economic development and social change. Their economic operations cover a broad spectrum of activities (including in particular social and economic integration of the disadvantaged and excluded, social assistance and care services of general interest, education and training, community development, reducing emissions and waste, or producing renewable energy).
However, lack of or poor access to finance is still a significant barrier for starting up a social enterprise, ensuring its sustainability and growth. Due to their size, the financing amounts that the majority of social enterprises need are relatively small: the most important financing gap in the market is between EUR 100 000 and EUR 500 000 for early-stage social enterprises.3 As the transaction costs for these relatively small tickets are comparatively high, social impact fund managers have an incentive to focus on higher amounts in order to preserve the fund's sustainability. This leads to a mismatch of needed and sustainable ticket sizes, i.e. a clear market failure.4
1.3. Main Purposes
One of the objectives of EaSI is to promote employment and social inclusion by increasing access to finance for social enterprises and to develop the social enterprise finance market.
Under EaSI, at least 86 million EUR are earmarked for this purpose. Several financial instruments have been launched under EaSI / with support from EaSI:
The EaSI Guarantee scheme has been launched in 2015 to cover loans (of up to EUR
500 000) to social enterprises. This risk-sharing mechanism gives incentives to social enterprise investors to reach out to entrepreneurs they would not have been able to finance otherwise.
In 2016, the Commission launched the EaSI capacity building instrument (EUR 8 million) which aims at building up the institutional capacity of selected social enterprise finance providers in Europe primarily through equity investments.
Both EaSI financial instruments are implemented by the European Investment Fund.5
In addition, a set of new social equity instruments was launched in 2016 under the European Fund for Strategic Investment (EFSI) (with a first-loss piece from EaSI and Innovfin): they include a facility for financial intermediaries linked to incubators, accelerators, and/or that provide incubation services for social enterprises in their early stages (at least EUR 25 million) and a Business Angel Facility (at least EUR 25 million) that will make investments alongside business angels or in business angel funds, including private individuals or non-institutional investors who invest into social enterprises at seed, early stage as well as expansion and growth stage.6
The purpose of this call is to explore best ways to complement the already existing financial instruments (in particular the social EFSI equity instruments) with a grant component to further promote the development of the social enterprise finance market and facilitate access to finance for social enterprises.
2. OBJECTIVE(S) – PRIORITIES – TYPES OF ACTIONS - EXPECTED RESULTS
The objective of the call is to test a transaction cost support scheme in the form of a grant to be combined with financial instruments as a means to address the mismatch of needed and sustainable ticket sizes. More particularly, it aims at catalysing smaller risk-capital investments of below EUR 500 000 that otherwise would not happen.
The grant is aimed at financial intermediaries that undertake long term risk capital investments in ticket sizes of less than EUR 500 000 in the form of equity, quasi-equity, or hybrid financing (see annex II for a glossary) to social enterprises in the EaSI Participating Countries7. It will serve to lower the transaction costs for these small investment tickets and thus help overcome a market failure in the social enterprise finance market.
2.2. Description of the activities to be funded / Type of actions
Activities related to the preparation, conclusion and follow-up of long term risk capital investments into social enterprises may be funded under this call for proposals.
This may include activities such as:
travelling to meet (potential) investees;
screening and processing investment applications;
preparing legal documents, potentially with a lawyers' advice;
carrying out the due diligence, including assessing (potential) impact;
providing investment readiness, scaling readiness or business restructuring support;
bringing in co-investors;
The long term risk capital investments may take the form of equity, quasi-equity or hybrid financing (see Annex II for a glossary) of a maximum of EUR 500 000 per investment.
In relation to the investees, the following conditions apply:
The selected investees must be social enterprises in the sense of the EaSI Regulation. Please refer to annex II (Glossary) for the definition and to annex III for the detailed requirements.
The social enterprises must be established / in the process of being established and active in one or more of the EaSI participating countries (see section 6.1).
The social enterprises must have an annual turnover not exceeding EUR 30 million, or an annual balance sheet total not exceeding EUR 30 million and they must not themselves be collective investment undertakings.
The requested transaction cost support should not exceed 10% of the total budget allocated for investments into social enterprises.
2.3. Expected results
The expected result is an increased number of risk-capital investments of below EUR 500 000 in social enterprises.
The Commission, with the support of an external contractor, will monitor regularly the EaSI Programme. Therefore, beneficiaries/contractors will have to transmit qualitative and quantitative monitoring data on the results of the activities. These will include the extent to which the principles of equality between women and men has been applied, as well as how anti-discrimination considerations, including accessibility issues, have been addressed through the activities. Related templates are attached or will be provided.
In addition, the Commission, with the support of an external contractor, may monitor the project regularly. In this case, beneficiaries will have to transmit qualitative and quantitative monitoring data on the milestones, processes, cost and results of the activities.
In setting up the action, beneficiaries must foresee the necessary funding for monitoring and reporting to the Commission.
As the monitoring of the EaSI Programme involves the collection and further processing of personal data, Regulation (EC) 45/2001, of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community Institutions and bodies and on the free movement of such data, is applicable.
a) Publication of the call
b) Deadline for submitting proposals
15/07/2017 and 01/12/2017 and 15/04/2018
c) Evaluation period (indicative)
Submission deadline + 6 weeks
d) Information to applicants (indicative)
Submission deadline + 3 months8
e) Signature of the grant agreement (indicative)
Submission deadline + 4 months9
Please note that the call may be closed before the second or third deadline for submission should sufficient budget no longer be available after evaluation of the proposals received for the first or second deadline.
3.1. Starting date and duration of the projects
The actual starting date of the action will either be the first day following the date when the last of the two parties signs the grant agreement or a date agreed upon between the parties. The latest possible starting date shall be 6 months after the signature of the grant agreement.
Applicants should note that if their project is selected, they may receive the grant agreement after the start date of the action that they have indicatively set in the application form. It is therefore advisable to number the months in the work programme instead of indicating the name of the month.
Any expenditure incurred before the signature of the Grant Agreement will be at the applicant’s risk. No expenditure can be incurred before the date of submission.
The project's duration should indicatively be between 12 months and 24 months.
4. AVAILABLE BUDGET AND CO-FINANCING RATE
4.1. Available Budget
The total budget earmarked for the EU co-financing of projects under this call is estimated at EUR 3 million.
The EU grant requested should indicatively be between EUR 300 000 and EUR 1 million. The Commission reserves the right not to distribute all the funds available.
4.2. Co-financing rate
Under this call for proposals, the EU grant may not exceed 80 % of the total eligible costs of the action. The applicants must guarantee their co-financing of the remaining amount covered by the applicants' own resources or from other sources other than the European Union budget10.
5. ADMISSIBILITY REQUIREMENTS
Applications must be sent no later than the deadline for submission referred to in section 3(b).
Applications (application form including budget and description of the action including work plan) must be submitted using the electronic submission system available at https://webgate.ec.europa.eu/swim, and by sending a signed, printed version of the application form and the other afore-mentioned documents by post or courier service (one original dossier and two copies; see also section 12).
Failure to comply with the above requirements will lead to the rejection of the application.
Applicants are encouraged to submit their project proposal in English, in order to facilitate the treatment of the proposals and speed up the evaluation process. It should be noted, however, that proposals in all official languages of the EU will be accepted. In this case, applications should be accompanied by an executive summary in English (checklist point 2).
6. ELIGIBILITY CRITERIA
6.1. Eligibility of the applicants (sole or lead and co-applicants) and affiliated entities11
a) Place of establishment
Legal entities properly established and registered in the following countries are eligible as applicants (sole or lead and co-applicants):
EU Member States;
Iceland in accordance with the EEA Agreement;
Albania, theFormer Yugoslav Republic of Macedonia, Montenegro, Serbia and Turkey.
b) Type of entities
To be eligible, the applicant (sole or lead and co-applicants) must be:
1. An investment fund, a Fund-of-Funds, a special purpose vehicle, in any form, established or to be established
In this case, there are 2 options:
Either the legal entity of the investment fund, the Fund-of-Funds or the special purpose vehicle can be an applicant.
For the avoidance of doubt, the (future) manager must already be an established and registered legal entity at the time of the submission of the application.
2. A (co-) investment scheme in any form (including managed accounts and other types of contractual arrangements) established or to be established.
In this case, either the (future) manager of the (co-) investment scheme / the managed accounts must be applicant or the parties of the (future) contractual arrangements must be applicants (in a consortium).
The (future) manager or the parties to the (future) contractual arrangements must already be established and registered legal entities at the time of the submission of the application.
3. A foundation.
c) Affiliated entities
Legal entities having a legal or capital link with applicants, which is neither limited to the action nor established for the sole purpose of its implementation and which satisfy the eligibility criteria, may take part in the action as affiliated entities, and may declare eligible costs.
For that purpose, applicants shall identify such affiliated entities in the application form.
Actions may involve consortia
In the case of a proposal submitted by one (sole) applicant, if that applicant is not considered to be eligible, the application will be rejected.
In the case of consortia, if the lead applicant is not considered to be eligible, the application will be rejected. If a co-applicant is considered not to be eligible, this organisation will be
removed from the consortium and the proposal evaluated on that basis. In addition, the costs that are allocated to a non-eligible co-applicant will be removed from the budget.
6.2. Eligible activities
a) Geographical Location
To be eligible, actions must be fully carried out in eligible participating EaSI countries (see section 6.1)
b) Type of activities
The grant will finance the activities indicated in section 2.2
c) Core activities
The following activities are considered to be core activities and may not be subcontracted: Management of the project
7. EXCLUSION CRITERIA
Applicants (sole or lead and co-applicants) must sign a declaration on their honour certifying that they are not in one of the situations referred to in article 106(1) and 107.1(b) and (c) of the Financial Regulation concerning exclusion and rejection from the procedure respectively, using the relevant form attached to the application form available at https://webgate.ec.europa.eu/swim/external/displayWelcome.do.
The same exclusion criteria apply to any affiliated entities, which must, therefore, be included in the above mentioned declaration.
8. SELECTION CRITERIA
The applicant (sole or lead and co-applicant) must have the financial and operational capacity to complete the activity for which funding is requested. Only organisations with the necessary financial and operational capacity may be considered for a grant.
8.1. Financial capacity
Applicants (sole or lead and co-applicant(s)) must have access to solid and adequate funding to maintain their activities for the period of the action and to help finance it as necessary.
The verification of financial capacity will not apply to public bodies.
The applicant's (sole or lead and co-applicant) financial capacity will be assessed on the basis of the following supporting documents to be submitted with the application:
Annual balance sheets and profit and loss accounts for the last financial year available (see section 14, checklist point 16);
Summary balance sheet and profit and loss accounts using the template provided in SWIM (see section 12) and signed by the legal representative (see section 14, checklist point 17).
In addition, the Commission will take into account any other relevant information on financial capacity provided by the applicant and in particular the information provided in section F.2 of the SWIM application form.
8.2. Operational capacity
Applicants (sole or lead) and co-applicant(s) must have the professional competencies as well as appropriate qualifications necessary to complete the proposed action. In particular, the members of the applicant's team that are meant to implement the action must have been engaged in social enterprise finance or social impact finance for at least three years;
The operational capacity of the team of the sole or lead applicant and co-applicant(s) to complete the proposed action must be confirmed by the submission in the proposal of the following:
A list of investments14 / investment projects in social enterprises or other forms of social impact investing or impact first investing in the last three years (see section 14, checklist point 15). The list should include details such as the type of investment, type of investees, amounts.
The CVs of the proposed project co-ordinator and of the persons who will perform the main tasks, showing all their relevant professional experience (see section 14, checklist point 14);
If the sole or lead applicant is considered not to have the required financial or operational capacity, the application as a whole will be rejected. If a co-applicant is considered not to have the required financial or operational capacity, this co-applicant will be removed from the consortium and the application will be evaluated without this co-applicant. In addition, the costs that are allocated to the non-selected co-applicant will be removed from the budget. If the application is accepted, the work programme will have to be adapted as appropriate.
9. AWARD CRITERIA
The proposals which fulfil the eligibility and selection criteria will be assessed according to the following award criteria:
Relevance for the objectives of the call and added value (Max. 30 points)
Under this criterion, the extent to which the planned investments will contribute to the objective of increasing finance for social enterprises in need of investment tickets up to EUR 500 000 will be assessed as well as the added value that the grant support will provide in easing this kind of investments, going beyond the applicant's current activities.
Quality of the activities and expected outcomes (Max. 30 points)
In this respect, the coherence of the activities in relation to the needs and how the grant will be used to reduce transaction costs will be part of the assessment
Development potential and sustainability (Max. 20 points)
Under this criterion, the potential of the proposed model to further develop (e.g. in size) and reach sustainability in the future will be taken into account, as well as how the experience curve effects will be monitored.
Cost effectiveness (Max. 20 points)
Applications will be ranked according to the total score awarded. Taking into account the available budget, the proposals with the highest total scores will be recommended for award, on condition that:
the total score reaches at least 65% of the maximum possible mark;
the score for the criterion on Relevance and added value is at least 65% of the maximum possible mark for that criterion;
10. LEGAL COMMITMENTS
In the event of a grant being awarded by the Commission, a grant agreement, drawn up in euro and detailing the conditions and level of funding, will be sent to the beneficiary, or to the coordinator in the case of multi-beneficiary grant agreements.
The 2 copies of the original agreement must be signed by the beneficiary, or the coordinator in the case of multi-beneficiary grant agreements, and returned to the Commission immediately. The Commission will sign it last.
The grant agreement may include corrections and deletion of ineligible costs or activities made by the Commission – therefore the applicant should carefully read the whole agreement and the budget and work programme sections in particular, before signing and returning the copies to the Commission.
A model Grant Agreement is published on the Europa website under the relevant call: http://ec.europa.eu/social/main.jsp?catId=629&langId=en.
Please note that the award of a grant does not establish an entitlement for subsequent years.
In addition to the obligations with regard to visibility of Union funding foreseen in the General conditions to the grant agreement, beneficiaries must acknowledge in writing that the project has been supported by the European Union Programme for Employment and Social Innovation ("EaSI") 2014-2020. In practice, all products (publications, brochures, press releases, videos, CDs, posters and banners, and especially those associated with conferences, seminars and information campaigns as well as funding agreements with social enterprises) must state the following:
This (publication, conference, video, xxx) has received financial support from the European Union Programme for Employment and Social Innovation "EaSI" (2014-2020). For further information please consult: http://ec.europa.eu/social/easi
The European emblem must appear on every publication or other material produced, including the funding agreements with social enterprises. Please see:
Every publication must include the following:
The information contained in this publication does not necessarily reflect the official position of the European Commission.
Details on financial provisions are laid out in the Financial Guidelines for Applicants and the model Grant Agreement, both published on the Europa website under the relevant call: http://ec.europa.eu/social/main.jsp?catId=629&langId=en.
12. PROCEDURE FOR THE SUBMISSION OF PROPOSALS
The procedure to submit proposals electronically is explained in point 14 of the "Financial Guidelines for Applicants". Before starting, please read carefully the SWIM user manual:
Once the application form is filled in, applicants must submit it both electronically and in hard copy, before the deadline set in section 3.b above.
The SWIM electronic application form is available until midnight on the day of the submission deadline. Since the applicants must first submit the form electronically, and then print, sign and send it by post service or hand delivery by the submission deadline, it is the applicant's responsibility to ensure that the appropriate postal or courier services are locally available on the day of the deadline.
The hard copy of the proposal must be duly signed and sent in 3 copies (one marked “original” and two marked “copy”), including all documents listed in section 14, by the deadline (the postmark or the express courier receipt date serving as proof) to the following address:
(NOT TO BE OPENED BY CENTRAL MAIL SERVICES) Call for proposals VP/2017/013 – DG EMPL.E1
PLB3 – 05th floor
B-1049 Bruxelles - BELGIUM
Please send your proposal by registered post, express courier service or by hand delivery only. Proof of posting or express courier receipt should be kept as it could be requested by the European Commission in cases of doubt regarding the date of submission.
Hand-delivered proposals must be received by the European Commission before 4 p.m. on the date of the deadline for submission as indicated in section 3(b) at the following address:
Service central de réception du courrier
(NOT TO BE OPENED BY CENTRAL MAIL SERVICES) Call for proposals VP/2017/013 – DG EMPL.E1 Avenue du Bourget, 1
At that time the European Commission's Mail Service will provide a signed receipt which should be conserved as proof of delivery.
If an applicant submits more than one proposal, each proposal must be submitted separately.
Additional documents sent by post, by fax or by electronic mail after the deadlines mentioned above will not be considered for evaluation unless requested by the European Commission.
The applicant's attention is also drawn to the fact that incomplete or unsigned forms, hand- written forms and those sent by fax or e-mail will not be taken into consideration.
The information contained in the present call document together with the Financial Guidelines for Applicants provides all the information you require to submit an application. Please read it carefully before doing so, paying particular attention to the priorities of the present call.
All enquiries must be made by e-mail only to: firstname.lastname@example.org
For any technical problems please contact: email@example.com
Questions may be sent by to the above address no later than 10 days before the deadline for the submission of proposals.
The Commission has no obligation to provide clarifications to questions received after this date.
Replies will be given no later than 5 days before the deadline for submission of proposals. To ensure equal treatment of applicants, the Commission will not give a prior opinion on the eligibility of applicants, or affiliated entity(ies), an action or specific activities.
No individual replies to questions will be sent but all questions together with the answers and other important notices will be published (FAQ in EN) at regular intervals on the Europa website under the relevant call: http://ec.europa.eu/social/main.jsp?catId=629&langId=en.
The Commission may, on its own initiative, inform interested parties of any error, inaccuracy, omission or clerical error in the text of the call for proposals on the mentioned Europa website. It is therefore advisable to consult the above mentioned website regularly in order to be informed any updates and of the questions and answers published.
No modification to the proposal is allowed once the deadline for submission has elapsed. If there is a need to clarify certain aspects or to correct clerical mistakes, the Commission may contact the applicant for this purpose during the evaluation process.
Applicants will be informed in writing about the results of the selection process. Unsuccessful applicants will be informed of the reasons for rejection. No information regarding the award procedure will be disclosed until the notification letters have been sent to the beneficiaries.
14. INSTRUCTIONS FOR THE PRESENTATION OF THE APPLICATION AND REQUIRED DOCUMENTS
14.1. Instructions for the presentation of the application
The application comprises an application form including the budget, a description of the action and work plan plus a series of other required documents (see section 14.2).
The description of the action and work plan must be written using the template available in SWIM. All the information related to the description of the action and the work plan must be presented in one single document. The budget must be presented using the application form in SWIM.
The description of the action should include an investment strategy which provides information on the size and structure of the investment vehicle/investment arrangement, the investors and the part of the fund that will target the eligible market segment. It should also describe the type of social enterprises targeted, the type of products to be offered and the expected risk-return profile.
The description of the action shall, among other things, include an overview of the transaction costs for an investment and for the portfolio, i.e. costs linked to the preparation, conclusion and management of investments over time.
In the description of the action, the role of all applicants and any affiliated entities must be clearly explained.
In case of subcontracting any tasks comprising part of the action (see the Financial Guidelines), the description of the action must provide details on the tasks to be subcontracted and the reasons for doing so and these tasks must be clearly identified in the budget. Core tasks as defined in section 7.2(c) of the call cannot be subcontracted.
14.2. Required documents
The table in annex includes the documents that should be provided including the documents mentioned in 14.1. Except for items 7, 10 and 1115 which can be submitted only for successful applications, please note that all other documents are necessary either for the admissibility (see section 5) or for the analysis of the eligibility (see section 6) or selection criteria (see section 8). It also indicates where originals are required. We recommend that applicants use the table as a checklist in order to verify compliance with all requirements
While some information must be supplied using the templates available in the SWIM, other documents may need to be completed and/or attached electronically, usually either administrative documents or free format text descriptions. The SWIM application indicates in each section where SWIM templates should be used as well as which and where free format documents can be uploaded electronically.
Copies of the signed originals will be accepted for several documents to be submitted by any co-applicants. However, the lead applicant shall keep the original signed versions for its records, because originals may have to be submitted for certain documents at a later stage. If the lead applicant fails to submit these original documents within the deadline given by the Commission, the proposal will be rejected for lack of administrative compliance.
Regarding the compilation of the application file, it is recommended to:
1) follow the order of documents as listed in the checklist (and attach a ticked checklist as below to the proposal);
2) print the documents double-sided;
3) use 2-hole folders (do not bind or glue; stapling is acceptable).