Capacity Building in the field of Higher Education 2019

Deadline: Feb 7, 2019  
CALL EXPIRED

The announcement of the Erasmus+ programme Call for Proposals 2019 - EAC/A03/2018 in all official languages of the EU was published in the Official Journal No 2018/C 384/04 on 24/10/2018.

The deadline for submitting applications for the "Capacity Building in the field of Higher Education (CBHE)" action is 7 February, 2019.

What is new in the 2019 Call for CBHE?     

• Serbia can participate only as a Programme Country with revised unit costs.
• Chile and Uruguay are no longer eligible countries for the CBHE action. 
• The template for the "Detailed description of the project" has been revised

Please note that the eForm together with all relevant annexes and instructions will be available by mid-November 2018.

The Erasmus+ Programme Guide (Version 2019) is available on-line and in pdf. This guide presents the Capacity Building in the field of Higher Education action and explains the rules and conditions for setting-up an application for this action.

Budget allocation  

National and Regional priorities applying to CBHE partner countries and regions:

Regional and Cross-Cutting Priorities 

National and Cross-Cutting Priorities 

Explanation of priorities 

Additional information concerning the cross-cutting priority on Refugees from conflict affected countries. (Available by mid-November)

Useful documentation for preparing your CBHE application:

• Application and Selection Procedure - Instructions for completing the Application Package are intended to help applicants for Capacity Building in the field of Higher Education to find information they need to complete and submit their applications  (Available by mid-November)

• Tips and checks on eligibility  (Available by mid-November)
• Information on selected CBHE projects
• FAQ  (Available by mid-November)

Other tools available:

• An e-tutorial on how to prepare a competitive proposal is available.
• On-line Info session on Erasmus+ Capacity Building in the field of Higher Education:  How to successfully complete and finalise a project proposal. This Info session provides information on the 2019 Call for Proposals and on how to complete a project proposal. (To be organised on the 2nd half of November)
• On-line Info session on Erasmus+ Capacity Building in the Field of Higher Education: Focus on Asia. This Info session provides information on the 2019 Call for Proposals and on how to prepare a competitive proposal for the Asian Region. (To be organised on the 2nd half of November)

For reference:

• Erasmus+ Project Results and Library
• Information on selected CBHE projects
• Model Grant Agreement  and its General Conditions 

For information, applicants may consult the model template of the grant agreement to be issued in case the proposal is selected for funding. Please note however that this version is under revision following the entry into force of the new EU Regulation 2018/1046 on the financial rules applicable to the general budget of the Union from 2 August, 2018.

Indicative timetable

Publication of the call for proposals 24 October 2018

Deadline for submission of applications 7 February 2019 (12:00 CET, midday Brussels time)

Evaluation period and consultation the EU Delegations in the Partner Countries March-June 2019 (3 months)

Information to applicants By mid-August 2019

Signing of the grant agreement As of October 2019

Start date of the action 15 November 2019 or 15 January 2020

How to apply

Organisations wishing to apply for the Capacity Building in the field of Higher Education action are invited to submit applications on-line to the Education, Audiovisual and Culture Executive Agency in Brussels.

Deadline for on-line submission: 7 February 2019 at 12:00 (midday CET, Brussels time)

Before starting your application:

1. Read the Guidelines and the Call for Proposals carefully.

Please note that the core description of your CBHE project will have to be completed in the Annex 1 "Detailed description of the project".

2. Applicants must have an EU Login (formerly ECAS) account. If you already have an EU Login account, you may use this. If not, create an EU Login account. When you have created your EU Login account, return to this page.

You are now ready to start the application process:

1.The applicant and all partner organisations must be registered in the Participant Portal of the European Commission. Organisations that register in the Portal receive a Participant Identification Code (PIC) that will be requested in the eForm. To access the Participants' portal, you will need your EU Login username and password.

Step 1: check if the organisations participating in your proposal are not already listed in the repositories indicated below:

• HEIs from Programme Countries participating in CBHE action must hold the Erasmus Charter for Higher Education (ECHE). Please use the PICs from the Erasmus Charter-holder's list.

• List of validated PICs from the organisations participating in the selected CBHE projects.  (available soon)

Step 2: If a partner organisation is not listed in the above repositories:

Given that each applicant organisation should use only onePIC code, please first check with your legal representative's office whether such a PIC number has already been created for your organisation. If this is the case, you may use this PIC code to create your electronic application form. At the application stage, PIC statutes can be either "Validated", "Declared" or "Sleeping" (see explanation in the Participant Portal). In case of a double reference for the same organisation, the "Validated" PIC should always be used.

2.Create your official electronic application form, also called the eForm. Make sure that you use the correct application package (eForm and annexes) for the Capacity Building in the Field of Higher Education (CBHE) action (please refer to the eForm and Annexes sections).

For the CBHE action, there are two different eForms: one for Joint Projects (JP) and one for Structural Projects (SP). Please note that one cannot replace the other. The choice of the eForm is a deliberate act of the applicant and must take into account the requirements related to each project type (e.g. in Structural Projects, the involvement of the Ministries responsible for Higher Education from each Partner Country taking part in the application is compulsory).

For practical details on how to use the Participant Portal and generate the eForm with the PICs, please consult the following presentation.