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EC - Employment, Social Affairs & Inclusion (EaSI) logo

Promotion of domestic worker cooperatives and service voucher schemes
Deadline: 30 Jun 2018   - 39 days

EU logo mono EC - Employment, Social Affairs & Inclusion (EaSI)

 Social Affaires and Inclusion
 Youth Workers
 Social and Welfare

1. INTRODUCTION – BACKGROUND

1.1. Programme/Legal base

This action covers a Pilot Project (PP) requested by the European Parliament to the Commission for implementation within the meaning of Article 54(2)(a) of Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council of 25 October 2012 on the financial rules applicable to the general budget of the Union and repealing Council Regulation (EC, Euratom) No 1605/2002 (OJ L 298, 26.10.2012, p. 1).

In order to increase the number of Member States applying a policy on Personal and Household Services (PHS) and to support decent work in this sector, the PP will have two main objectives:

(1) to help Member States develop service voucher schemes or other schemes to support the emergence of PHS activities;

(2) to introduce an effective social dialogue in this sector or other actions to improve working conditions.

The Commission decision C(2018)1852 on the 2018 annual work progamme was adopted on 28/03/20181.

1.2. Context and economic background

The PHS sector2 consists of

• “care-related services” carried out mainly in users’ homes, such as early childhood education and care, childcare, care for the elderly, disabled and sick; and

• “household support services", i.e. "non-care services” such as cleaning, ironing, gardening, small DIY, maintenance, remedial classes.

There are two main forms of employment in PHS: direct employment of the worker by the household, or indirect employment through an intermediary organisation (public or private, for-profit or not-for-profit). In the former case, the user is also the direct employer of the worker, which corresponds to the ILO definition of domestic workers under Convention 189. In the latter case, the worker is an employee of the intermediary organization.

PHS work is characterised by very high employment-intensity, small productivity gains and negligible imported content. Given the fiscal and quasi-fiscal wedge, the cost of these activities sometimes represents twice the net salary of the worker but also on average twice the net salary of the user. The opportunity cost of these activities favours self-production (see women's Dual Activity and hidden economy, where Gross and Net Costs are Equal)

Traditionally, "care" activities benefit from public support (via social assistance, for example) which will generally depend on the level of dependence and income of the user or beneficiary.

Support for "non-care" activities is generally more recent and is linked to the fight against the hidden economy (the PHS sector is the third most reliant on the hidden economy, after 

construction and transport) as well as to promotion of better work-life balance (active women generally carry out the bulk of care and non-care activities in their households, in what is known as the ‘double burden’).

In countries with substantial support for PHS, the hidden economy’s share is limited to 30% of the PHS market. On the other hand, it is around 70% in countries that have not set up special support for non-care activities.

Despite these different national approaches, these two categories of activities have many interactions that have pushed the Commission to speak only of a single "PHS sector" covering both care and non-care PHS. These interactions include, among other things, the fact that the user's income level can exclude him from the benefit of care services, that the time saved in non-care frees up time for care activities within a family, that care and non- care activities can be very close (a significant part of the dependency care activity concerns services to daily life).

In the PHS sector (PHS), a sector with high potential for job creation, experience with implementing service voucher schemes, such as in France or Belgium, has been positive. Most workers in the PHS sector are women; however, 60% of them are migrants and many are cross-border workers, and consequently there are important loopholes and limited or fragmented access to information about the rights and obligations of workers in this sector. In Member States such as France and Belgium, a dedicated tax framework has been developed to regularise activities in the sector and address the issue of undeclared work.

 

2. OBJECTIVE(S) – PRIORITIES – TYPES OF ACTIONS - EXPECTED RESULTS

2.1. Objectives

The objectives of this Pilot Project are:

  • The pilot project will provide advice, technical assistance and a range of tailored guidance activities and recommendations to Member States interested in developing the PHS sector, and will support the exchange of good practices among key stakeholders, national public administrations (municipalities/local administrations in the case of a trial introduction) and organisations of domestic workers, carers and employers.

  • Regarding the social dialogue and decent working conditions, the project will facilitate the professionalisation of these jobs, the dissemination of information on the rights and obligations of workers and employers and the creation and development of an effective social dialogue.

    This pilot project will need to be supported by the principal European stakeholders in the PHS sector. In the context of social dialogue and working conditions, the "principal European stakeholders in the PHS sector" are the main European federations of workers representatives and employers’ representatives active in the field of PHS.

2.2. Description of the activities to be funded / Type of actions

The grant awarded under this call for proposals will serve to finance activities designed to achieve the objectives mentioned in section 2.1 and implement the specific activities set out in this section.

 

The consortium should implement at least the following activities:

1. For Member States more advanced ( FR, FI, SE, DK, BE, IE, DE, ES, IT, PT, CY, NL, LU) in the development of personal and household services (PHS)3 the tasks will be organised around two main activities:

  • collection of good practices concerning the development of formal employment in this sector;

  • reinforcement and development of social dialogue for domestic workers (see the second objective of this pilot project in section 2.1).

    For the setting-up of these activities, the following tasks must be implemented:

  • analysis of the national situation with particular attention to the working conditions in the two subsectors of care and non-care (legislation, collective agreements, social dialogue, job characteristics, problems observed, national debates on PHS, ...) and to the service vouchers schemes (or equivalent mechanisms to develop formal employment);

  • identification, validation and dissemination of good practices with organization of a minimum of one workshop per Member State;

  • setting up new or reinforcing existing information centres for workers in this sector (in cooperation with the national members of the relevant European federations);

  • Promotion of the development of a social dialogue in the absence of such dialogue to facilitate the professionalisation of these jobs and decent working conditions.

2. For Member States where personal and household services (PHS) are less developed (AT, CZ, GR, MT, SK, BG, EE, HR, HU, LT, LV, PL, RO, SI) 4the tasks will be organised around two sets of activities:

  • dissemination of good practices;

  • technical assistance.

    For the setting-up of these activities, the following tasks must be implemented:

  • organization of a network of actors at national level (in cooperation with the relevant European federations);

  • organization of a minimum of one workshop and one seminar per Member State (awareness raising and dissemination of good practices);

  • gathering information on the situation and national debates;

  • production of analytical, information and dissemination material with translation

    (For example, notes, sheets, articles,...);

  • technical assistance, advice and a range of tailored guidance activities and recommendations will be proposed to Member States interested in developing the PHS sector.

    3 Share of PHS employment (NACE 88 + 97) in total employment higher than 3%. . 4 Share of PHS employment (NACE 88 + 97) in total employment lower than 3%.

 

 

3. At European level, the consortium should design and implement a communication and awareness-raising plan focusing on the two objectives of the pilot project (see section 2.1).

The following activities will be financed:

  • organization of a European conference;

  • setting up and maintenance of a website to present good practices, some elements of guidance and other analytical and information material;

  • Technical assistance to Member States and stakeholders to develop a service voucher scheme and/or social dialogue in the PHS sector.

    The grant will finance the activities and tasks indicated above and any other additional activities necessary to achieve the objectives of the pilot project.

2.3. Expected outputs/results

By the cooperation between stakeholders and common activities put in place in the framework of this pilot project, the development of a network of stakeholders at European level and the development of the exchange of information and practices concerning the PHS sector should be the first expected results of this call for proposals. Further, a better understanding of the working conditions in this sector and identification of opportunities for improvement based on the social dialogue are to be achieved.

 

3. TIMETABLE

a) Publication of the call
May 2018

b) Deadline for questions and requests for clarification
20 June 2018

c) Deadline for submitting proposals
30 June 2018 Swim, Courier and Post : 24:00 Brussels' time (CET)
Hand deliveries 16:00 Brussels' time (CET)

d) Evaluation period (indicative)
July 2018 to August 2018

e) Information to applicants (indicative)
September 20185

f) Signature of the grant agreement (indicative)
September 2018 to October 20186

g) Starting date of the action (indicative)
As from October 2018

And in any case no later than 6 months after the submission deadline.
And in any case no later than 3 months after the date of information to applicants.

 

3.1. Starting date and duration of the projects

The actual starting date of the action will be the first day following the date when the last of the two parties signs the grant agreement.

Applicants should note that if their project is selected, they may receive the grant agreement later than the start date of the action that they have indicatively set in the application form. It is therefore advisable to number the months in the work programme instead of indicating the name of the month.

Any expenditure incurred before the signature of the Grant Agreement will be at the applicant’s risk. No expenditure can be incurred before the date of submission of the application.

An action grant may be awarded for an action which has already begun only where the applicant can demonstrate in the grant application the need to start the action before the grand agreement is signed.

The action's duration should indicatively be between twelve (12) months and eighteen (18) months.

 

4. AVAILABLE BUDGET AND CO-FINANCING RATE

4.1. Available Budget

The total budget earmarked for the EU co-financing of projects under this call is estimated at EUR 700,000.00.

Taking into account the budget available and the activities proposed, the Commission expects to fund only one proposal.

The Commission reserves the right not to distribute all the funds available.

4.2. Co-financing rate

Under this call for proposals, the EU grant may not exceed 85 % of the total eligible costs of the action. The applicants must guarantee their co-financing of the remaining amount covered by the applicants' own resources or from other sources other than the European Union budget7.

 

5. ADMISSIBILITY REQUIREMENTS

  • Applications must be sent no later than the deadline for submission referred to in section 3(c).

  • Applications must be submitted using the electronic submission system available at https://webgate.ec.europa.eu/swim, and by sending a signed, printed version of the application form and its annexes by post or courier service (one original dossier and three copy; see also section 12).

Failure to comply with the above requirements will lead to the rejection of the application.

Applicants are encouraged to submit their project proposal in English in order to facilitate the treatment of the proposals and speed up the evaluation process. It should be noted, however, that proposals in all official languages of the EU will be accepted. In this case, applications should be accompanied by an executive summary in English (checklist point 3).

 

6. ELIGIBILITY CRITERIA

Please be aware that eligibility criteria must be complied with for the entire duration of the grant. If the United Kingdom withdraws from the EU during the grant period without concluding an agreement with the EU ensuring in particular that British applicants continue to be eligible, British beneficiaries will cease to receive EU funding (while continuing, where possible, to participate) or be required to leave the project on the basis of Article Article II.17.3.1(a) (multi-beneficiary) of the Grant Agreement.

6.1. Eligibility of the applicants (lead and co-applicants) and affiliated entities8

a) Place of establishment To be eligible:

  • Lead applicants, co-applicants and affiliated entities must be established and registered in EU Member States9;

  • Co-applicants, affiliated entities and associate organisations must be established and registered in EU Member States.

Organisations of social partners without legal personality under the applicable national law of the above-mentioned countries are also eligible provided that the conditions of the Financial Regulation related thereto are met (Art.131 2 (b) of the Financial Regulation)10

b) Types of entities
To be eligible lead applicants, co-applicants and affiliated entities must fall within one of the following categories: non-profit-making organisations such as European federations, universities and research institutes; social partners; public authorities; international organisations.

c) Consortia11
To be eligible, proposals must be submitted by a consortium consisting of minimum four entities including:

  • at least two European federations of workers representatives active in the field of personal and household services;

  • at least two European federations of employers representatives active in the field of personal and household services.

The lead applicant must be a European federation of workers representatives active in the field of personal and household services or a European federation of employer representatives active in the field of personal and household services.

d) Affiliated entities
Legal entities having a legal or capital link with applicants, which is neither limited to the action nor established for the sole purpose of its implementation and which satisfy the eligibility criteria, may take part in the action as affiliated entities, and may declare eligible costs. For that purpose, applicants shall identify such affiliated entities in the application form.

If the lead applicant is not considered to be eligible, the application will be rejected. If a co- applicant is considered not to be eligible, this organisation will be removed from the consortium and the proposal evaluated on that basis. In addition, the costs that are allocated to a non-eligible co-applicant will be removed from the budget.

• Project management

6.2. Eligible activities

a) GeographicalLocation
To be eligible, actions must be fully carried out in EU Member States.

b) Types of activities
The grant will finance the activities indicated in section 2.2.
c) Coreactivities
The following activities are considered to be core activities and may not be subcontracted:

 

6.3. Ineligible activities

Financial support to third parties as defined in point 3 of the Financial Guidelines is not eligible under this call.

 

7. EXCLUSION CRITERIA

7.1. Exclusion

Applicants (lead and co-applicants) must sign a declaration on their honour certifying that they are not in one of the situations referred to in article 106(1) and 107.1(b) and (c) of the Financial Regulation concerning exclusion and rejection from the procedure respectively, using the relevant form attached to the application form available at https://webgate.ec.europa.eu/swim/external/displayWelcome.do.

7.2. Rejection from the call for proposals

The Commission shall not award a grant to an applicant organisation which:

  1. is in an exclusion situation;

  2. has misrepresented the information required as a condition for participating in the procedure or has failed to supply this information;

  3. was previously involved in the preparation of calls for proposals documents where this entails a distortion of competition that cannot be remedied otherwise.

The same exclusion criteria apply to any affiliated entities which must, therefore, be included in the above-mentioned declaration(s).

Administrative and financial penalties may be imposed on applicants, or affiliated entities where applicable, who are found guilty of misrepresentation.

 

8. SELECTION CRITERIA

The applicant (lead and co-applicant) must have the financial and operational capacity to complete the activity for which funding is requested. Only organisations with the necessary financial and operational capacity may be considered for a grant.

8.1. Financial capacity

Applicants (lead and co-applicant(s) must have access to solid and adequate funding to maintain their activities for the period of the action and to help finance it as necessary.

The verification of financial capacity will not apply to public bodies or to international organisations.

The applicant's (lead and co-applicant) financial capacity will be assessed on the basis of the following supporting documents to be submitted with the application:

The applicant's (lead and co-applicants) financial capacity will be assessed on the basis of the following supporting documents to be submitted with the application:

  • Declaration on honour (including financial capacity to carry out the activity) (see section 14, checklist point 4);

  • Annual balance sheets and profit and loss accounts for the last financial year available (see section 14, checklist point 17);

  • Summary balance sheet and profit and loss accounts using the template provided in SWIM (see section 12) and signed by the legal representative (see section 14, checklist point 18);

In addition, the Commission will take into account any other relevant information on the financial capacity provided by the applicant and in particular the information provided in section "Financial Ressources" of the SWIM application form.

The ratio between the total assets in the applicant’s (lead and co-applicant(s)) balance sheet and the total budget of the project or the part of the project budget for which that organisation is responsible according to the budget in the application form would be considered strong if it is equal or greater than 0.65.

If the lead applicant is considered not to have adequate financial capacity, the application as a whole will be rejected.

If a co-applicant or several co-applicants are considered not to have adequate financial capacity, the Commission may decide on various proportional measures depending on the level of weaknesses identified, which may be to:

  • reject the whole application;

  • remove the co-applicant from the consortium and re-evaluate the proposal without

    this co-applicant;

  • propose a Grant Agreement without pre-financing;

  • propose a grant agreement with a pre-financing paid in several instalments;

  • propose a Grant Agreement with pre-financing payment(s) covered by (a) financial guarantee(s);

  • propose a Grant Agreement with joint financial liability of 2 or more applicants/co- applicants,

  • propose a Grant Agreement with a mix of the measures 4, 5 and 6; and inform all applicants accordingly.

8.2. Operational capacity

Applicants (lead and co-applicant(s)) must have the operational resources (technical, management) and the professional skills and qualifications needed to successfully complete the proposed action, as well as the ability to implement it. Applicants must have a strong track record of competence and experience in the field and in particular in the type of action proposed.

The operational capacity of the applicant (lead and co-applicant) to complete the proposed action must be confirmed by the submission in the proposal of the following:

• A list of the main projects relating to the subject of the call carried out in the last three years (see section 14, checklist point 16);

• The CVs of the proposed project co-ordinator and of the persons who will perform the main tasks, showing all their relevant professional experience (see section 14, checklist point 15);

• Declaration on honour signed by the legal representative (including operational capacity to carry out the activity) (see section 14, checklist point 4).

If the lead applicant is considered not to have the required operational capacity, the application as a whole will be rejected. If a co-applicant is considered not to have the required operational capacity, this co-applicant will be removed from the consortium and the application will be evaluated without this co-applicant. In addition, the costs that are allocated to the non-selected co-applicant will be removed from the budget. If the application is accepted, the work programme will have to be adapted as appropriate.

 

9. AWARD CRITERIA

The proposals which fulfil the eligibility and selection criteria will be assessed according to the following award criteria:

  1. Relevance of the proposal to the priorities, objectives and expected results of this Pilot project (Max. 25 points);

    • -  Consistency of your proposal to the list of activities presented in section 2.2;

    • -  Added value of complementary activities in your proposal;

    • -  Relevance of the expected results foreseen by your proposal.

  2. Quality of the project design and implementation methodology (Max. 25 points):

    • -  Quality of the work plan, deliverables and results of the planned activities

    • -  Consistency of the description of the organisation of the main tasks and

      responsibilities of each member of the team;

    • -  Effectiveness of methods for coordinating the activities of the consortium

      members, ensuring the overall consistency of the project and efficient

      cooperation and follow-up;

    • -  Efficiency of resources and tools used by the lead applicant and co-applicants

      to ensure adequate monitoring and evaluation of the project activities.

  3. The quality of the arrangements to publicise the action and disseminate the results, and to ensure the action's impact and/or multiplier effect (Max. 25 points):

    • -  Efficiency of the communication strategy and communication channels to be used for the action and how they are adapted to the different target groups;

    • -  Clarity and efficiency of the methodology for disseminating the results of the

      action and to secure impact and/or multiplier

  4. Cost effectiveness (relevance and quality of means of implementation and resource deployed in relation to the objectives) and clarity of budget (Max. 25 points):

    • -  Consistency of the overall budget breakdown with the proposed action and the proportionality of the proposed budget to the project outputs and expected results;

    • -  Clarity and completeness of the description and explanation of the breakdown of costs according to the participation of each partner to the action.

      The maximum total quality score is 100 points.
       

Applications will be ranked according to the total score awarded. Taking into account the available budget, the proposal with the highest total scores will be recommended for award, on condition that the score for the first award criterion (relevance of the proposals to the priorities, objectives and expected result) reaches at least 18 points and that the total score reaches at least 70% of the maximum possible mark.

 

10. LEGALCOMMITMENTS

In the event of a grant being awarded by the Commission, a grant agreement, drawn up in euro and detailing the conditions and level of funding, will be sent to the beneficiary, or to the coordinator in the case of multi-beneficiary grant agreements.

The 2 copies of the original agreement must be signed by the beneficiary, or the coordinator in the case of multi-beneficiary grant agreements, and returned to the Commission immediately. The Commission will sign it last.

The grant agreement may include corrections and deletion of ineligible costs or activities made by the Commission – therefore the applicant should carefully read the whole agreement and the budget and work programme sections in particular, before signing and returning the copies to the Commission.

A model Grant Agreement is published on the Europa website under the relevant call: http://ec.europa.eu/social/main.jsp?catId=629&langId=en.

Please note that the award of a grant does not establish an entitlement for subsequent years.

 

11. FINANCIAL PROVISIONS

Details on financial provisions are laid out in the Financial Guidelines for Applicants and the model Grant Agreement, both published on the Europa website under the relevant call: http://ec.europa.eu/social/main.jsp?catId=629&langId=en.

a) Implementation contracts/subcontracting

Where the implementation of the action requires the award of procurement contracts (implementation contracts), the beneficiary must award the contract to the bid offering best value for money or the lowest price (as appropriate), avoiding conflicts of interests.

Specific procurement procedures

Where the value of a foreseen procurement contract for subcontracting external expertise exceeds EUR 60 000, in addition to the rules indicated in the Financial Guidelines for applicants, the following shall apply:

  • if selected, beneficiaries must be able to prove, if requested, that they have sought bids from at least three different tenderers, including proof that they have publicised their intention on their website and provided a detailed description of the selection procedure.

  • the applicant must provide with the grant application a copy of the draft tender specifications. To assist applicants, a model for tender specifications is included in Annex to this call. The draft tender specifications should be submitted in English.

    This requirement does not apply to public authorities which are already governed by a system of public procurement rules.

 

 

12. PROCEDURE FOR THE SUBMISSION OF PROPOSALS

The procedure to submit proposals electronically is explained in point 14 of the "Financial Guidelines for Applicants". Before starting, please read carefully the SWIM user manual:

http://ec.europa.eu/employment_social/calls/pdf/swim_manual_en.pdf

Once the application form is filled in, applicants must submit it both electronically and in hard copy, before the deadline set in section 3 c) above.

The SWIM electronic application form is available until midnight on the day of the submission deadline. Since the applicants must first submit the form electronically, and then print, sign and send it by post service or hand delivery by the submission deadline, it is the applicant's responsibility to ensure that the appropriate postal or courier services are locally available on the day of the deadline.

The hard copy of the proposal must be duly signed and sent in quadruplicate (one marked “original” and three marked “copy”), including all documents listed in section 14, by the deadline indicated in section 3 c) (the postmark or the express courier receipt date serving as proof) to the following address:

Address for registered post or express courier service:

European Commission
(NOT TO BE OPENED BY CENTRAL MAIL SERVICES)

Call for proposals VP/2018/013 – DG EMPL J-27 – 00/120
B-1049 Bruxelles - BELGIUM

Evidence of posting or express courier deposit slip should be kept as it could be requested by the European Commission in cases of doubt regarding the date of submission.

  • registered post evidence : postmark

  • express courier service evidence : deposit slip of express courier service

    Hand-delivered proposals must be received by the European Commission by 4 p.m. on the date of the deadline for submission as indicated in section 3(c) at the following address:

(NOT TO BE OPENED BY CENTRAL MAIL SERVICES) European Commission
Service central de réception du courrier
Call for proposals VP/2018013 – DG EMPL.E.1 Avenue du Bourget, 1
B-1140 Evere

 

At that time the European Commission's Mail Service will provide a signed and dated receipt which should be conserved as proof of delivery.

If an applicant submits more than one proposal, each proposal must be submitted separately.

Additional documents sent by post, by fax or by electronic mail after the deadlines mentioned above will not be considered for evaluation unless requested by the European Commission.

The applicant's attention is also drawn to the fact that incomplete or unsigned forms, hand- written forms and those sent by fax or e-mail will not be accepted.

 

13. COMMUNICATION

Before the final date for submission of proposals

Contacts between the Commission and potential applicants can only take place in certain circumstances and under the following conditions only:

Before the final date for submission of proposals

Any requests for additional information must be made by e-mail only to the coordinates stated below.

The information contained in the present call document together with the Financial Guidelines for Applicants provides all the information you require to submit an application.

Please read it carefully before doing so, paying particular attention to the priorities of the present call.

All enquiries must be made by e-mail only to: empl-vp-2018-013@ec.europa.eu
For any technical problems please contact: empl-swim-support@ec.europa.eu

The Commission has no obligation to reply to requests for additional information received after the deadline for questions and clarifications set in Section 3(b).

Replies will be given no later than 5 days before the deadline for submission of proposals. To ensure equal treatment of applicants, the Commission will not give a prior opinion on the eligibility of applicants, or affiliated entity(ies), an action or specific activities.

No individual replies to questions will be sent but all questions together with the answers and other important notices will be published (FAQ in EN) at regular intervals on the Europa website under the relevant call: http://ec.europa.eu/social/main.jsp?catId=629&langId=en.

At the request of the applicant, the Commission may provide additional information solely for the purpose of clarifying the nature of the call

The Commission may, on its own initiative, inform interested parties of any error, inaccuracy, omission or clerical error in the text of the call for proposals on the mentioned Europa website.

 

It is therefore advisable to consult the above mentioned website regularly in order to be informed of the questions and answers published. It is the applicant's responsibility to check for updates and modifications regularly during the submission period.
It is the applicant's responsibility to check for updates and modifications regularly during the submission period.

After the deadline for submission of proposals

No modification to the proposal is allowed once the deadline for submission has elapsed.

If there is a need to clarify certain aspects or to correct clerical mistakes, the Commission may contact the applicant for this purpose during the evaluation process, provided the terms of the proposal are not modified as a result.

It is the applicant's responsibility to provide a valid email address and contact details and to check this email address regularly. In case of any change of contact details, please send an e-mail with the application VP reference and the new contact details to empl-vp-2018- 013@ec.europa.eu

In the case of consortia, all communication regarding an application will be with the lead applicant only, unless there are specific reasons to do otherwise.

Applicants will be informed in writing about the results of the selection process. Unsuccessful applicants will be informed of the reasons for rejection. No information regarding the award procedure will be disclosed until the notification letters have been sent to the beneficiaries.

 

14. INSTRUCTIONS FOR THE PRESENTATION OF THE APPLICATION AND REQUIRED DOCUMENTS

14.1. Instructions for the presentation of the application

The application comprises an application form including the budget, a description of the action and work plan plus a series of other required documents (see section 14.2).
The description of the action and work plan must be written using a free format document. All the information related to the description of the action and the work plan must be presented in one single document. The budget must be presented using the application form in SWIM.

Proposals should include inter alia the following sections:

1. Relevance of the proposal to the priorities, objectives and expected results:

  • description of the consistency of your proposal to the list of mandatory activities

    presented in section 2.2;

  • description of the added value of complementary activities in your proposal;

  • description of the expected results foreseen by your proposal;

  • additional information highlighting the relevance of the proposal, if not covered

    by the description above.

 

2. Project design and implementation methodology:

  • Work plan

  • description of the deliverables and results of the planned activities as well as the instruments which you plan to use for attaining these results;

  • description of the main tasks, responsibilities, resources and management tools of the applicant organisation and each of the co-applicants to implement the action;

  • description of the core project team proposed for implementation of the activities and identify the main tasks of each member of the team ;

  • description of the methods of coordinating and following up to the activities of the work of the different co-applicants and affiliated entities (if any) and of ensuring the overall consistency of the project, bearing in mind in particular the way the different co-applicants and affiliated entities (if any) will cooperate and complement each other;

  • description of the necessary resources and tools used by the lead applicant and co-applicants to ensure adequate monitoring and evaluation of the project activities;

  • additional information on measures to ensure the quality of the action, if not covered by the descriptions above.

  • In case of subcontracting any tasks comprising part of the action (see the Financial Guidelines), the description of the action must provide details on the tasks to be subcontracted and the reasons for doing so and these tasks must be clearly identified in the budget. Core tasks as defined in section 6.2(c) of the call cannot be subcontracted.

3. Visibility and Impact:

  • description of the communication strategy and communication channels to be

    used for the action and how they are adapted to the different target groups.

    Please provide an overview on the planned communication activities;

  • description of the methodology for disseminating the results of the action;

  • description of the arrangements to secure impact and/or multiplier effect beyond the duration of the project

  • additional information on the visibility of the action and the dissemination of results, if not covered by the descriptions above.

4. Cost/Efficiency

  • description of the consistency of the overall budget breakdown with the proposed

    action and the proportionality of the proposed budget to the project outputs and

    expected results;

  • description and explanation of the breakdown of costs according to the

    participation of each partner to the action;

  • description and explanation of the proportion between staff costs and other costs

    of the action in your proposal;

  • presentation of other reasons in support of the cost/efficiency of the action, if not

.

covered by the descriptions above.

14.2. Required documents

The table in annex includes the documents that should be provided in addition to the documents mentioned in 14.1 Except for items 8, 11 and 1212 which can be submitted only for successful applications, please note that all other documents are necessary either for the admissibility (see section 5) or for the analysis of the eligibility (see section 6) or selection criteria (see section 8). The table also indicates where originals are required. We recommend that applicants use it as a checklist in order to verify compliance with all requirements. While some information must be supplied using the templates available in the SWIM, other documents may need to be completed and/or attached electronically, usually either administrative documents or free format text descriptions. The SWIM application indicates in each section where SWIM templates should be used as well as which and where free format documents can be uploaded electronically.

Copies of the signed originals will be accepted for most of the documents to be submitted by the co-applicants. However, the lead applicant shall keep the original signed versions for its records, because originals may have to be submitted for certain documents at a later stage. If the lead applicant fails to submit these original documents within the deadline given by the Commission, the proposal will be rejected for lack of administrative compliance.

Regarding the compilation of the application file, it is recommended to:

  • follow the order of documents as listed in the checklist (and attach a ticked checklist as below to the proposal);

  • print the documents double-sided;

  • use 4-hole folders (do not bind or glue; stapling is acceptable).



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