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Joint enforcement actions for market surveillance of products in the EU - Keeping non-compliant products from the EU market
Deadline: Oct 2, 2018  
CALL EXPIRED

 Entrepreneurship and SMEs
 Microfinance
 Single Market
 Economics
 Trade Law
 Financial Management

I. PREPARATION OF THE PROPOSAL

To implement its yearly Grant Work programme, DG Internal Market, Industry, Entrepreneurship and SMEs awards grants on the basis of proposals submitted following calls published by the Commission, save exceptions legally justified. The yearly Grant Work programme is available at:

http://ec.europa.eu/growth/contracts-grants/calls-for-proposals/about-our-grants/index_en.htm

This Guide for Applicants contains the essential information to guide you through the mechanics of preparing and submitting a proposal. This document is complementary to the call text published on the DG Internal Market, Industry, Entrepreneurship and SMEs web site, which is specific to each call. It provides guidance on how to complete and submit your proposal from the content point of view, and to prepare the estimated budget. It provides detailed information on the eligibility of costs.

I.1. RELEVANT DOCUMENTS

The documents relevant for your call can be found on the following internet address, by selecting the call of your interest:

http://ec.europa.eu/growth/contracts-grants/calls-for-proposals/index_en.htm

The main documents relevant to any call are the following:

  •   Call for proposals

  •   Guide for applicants

  •   Draft agreement

I.2. STRUCTURE OF THE PROPOSAL

Proposals must be submitted electronically, using the Commission's Submission and Evaluation of Proposals programme (SEP). Proposals arriving at the Commission by any other means are regarded as not submitted, and will not be evaluated.

Where a proposal is submitted by several applicants, they will have to choose a lead applicant form their midst, who will take the role as coordinator if your proposal is awarded a grant. A group of applicants, submitting a joint proposal is referred to as a consortium. The coordinator will submit the application on behalf of all applicants.

The electronic submission set comprises two parts:

  •   Part A (sections 1 to 3) to be completed on line in SEP

  •   Part B consisting of a set of uploaded documents

Part A (sections 1 to 3) contains the administrative information about the proposal and the participants. The information requested includes a brief description of the work, contact details and characteristics of the participants, and information related to the funding requested. This information will be encoded in a structured database for further computer processing to produce, for example, statistics, and evaluation reports. This information will also support the Commission staff during the evaluation process. The information in Part A (sections 1 to 3) is entered through an on-line form.

  •   Section 1 General information

  •   Section 2 Participants & contacts

  •   Section 3 Budget (summary)

 

Part B of the proposal concerns all the forms to be uploaded by the lead applicant in the electronic system. A maximum length may be specified for the different sections of Part B, or for Part B as a whole. You must keep your proposal within these limits. Where no page limits are given, or where limits are only recommended, it is in your interest to keep your text concise to ease the reading of evaluators.

Part B of the proposal is to be downloaded and filled in by each partner and uploaded by the lead applicant, following the instructions and using the templates indicated in this guide. Where applicable, documents can be signed, scanned in PDF format and uploaded.

  •   Form B1/B2 Budgetary Forms

  •   Form B3 Co-financing statement

  •   Form B4 Exclusion form

  •   Form B5 Financial Statement Form

  •   From B6 Description of the proposal

  •   Form B7 Operational capacity – composition of the team (CVs)

  •   Form B8 Operational capacity – Professional references / past projects.

  •   Form B9 Supporting documents – Budget and Operational Capacity.

 

 

The description of the action, the core of your proposal, is submitted by way of a template, consisting of a list of headings (Form B6) Follow this structure when presenting the technical content. The template is designed to highlight those aspects that will be assessed against the evaluation criteria. It covers, among other things, the nature of the proposed work, the participants and their roles in the proposed project, and the impact that might be expected to arise from the proposed work. Note that for the purpose of evaluation black and white copies are used. You are recommended to take this into account when using colour in your documents.

The proposal may be submitted in any of the official languages of the European Union. If your proposal is not in English, a translation of the full proposal would be of assistance to the evaluators. An English translation of the abstract may be included in Part B of the proposal.

 

II. PART A (SECTIONS 1 TO 3) - PROPOSAL SUMMARY

Part A consists of:

Section 1 General information on the proposal incl. proposal abstract and declarations

Section 2  Administrative data of the participating organisations

Section 3 Call specific questions (proposal summary) Budget for the proposal – Total eligible cost and requested EU contribution per participating organisation

 

Sections 1 and 3 should be completed by the lead applicant. Section 2 has to be completed for each individual applicant

The form can be accessed through SEP and have to be completed on line.

The call for proposal sets out the possibilities and requirements in terms of the number of potential beneficiaries of the grant covered by this call. Please note that only entities which comply with the provisions set out in section 5 of the call for proposals are eligible to participate in this call.

II.1. LEAD APPLICANT (COORDINATOR)

In case of a proposal submitted by a single applicant (mono-beneficiary grant), the lead organisation is the sole entity to fill in the forms and in case of award will be the sole beneficiary of the grant and the sole responsible for its proper execution.

In case of a multi-beneficiary grant, the lead organisation is the coordinator of a consortium established between several applicants (consortium partners), submitting a joint proposal. The lead applicant will be the intermediary for all communication between the co-beneficiaries and the Commission and responsible for supplying all documents and information to the Commission.

The lead organisation will have to complete sections 1 to 3 on-line, and complete and upload part B of the proposal in PDF format.

II.2. CO- APPLICANTS (CONSORTIUM PARTNERS)

If provided for in the call for proposals, applicants may act in a consortium, submitting a joint proposal. Each co-applicant (consortium partner) will be considered as co-beneficiary if the proposal is awarded a grant. All applicants shall fill in section 2.

The partners of a consortium shall agree upon appropriate arrangements between themselves for the proper performance of the action. They shall in particular agree on joint and several responsibility for any amount due to the Commission by anyone of them. To this purpose a power of attorney must be conferred to the appointed co-ordinator, and the arrangements between beneficiaries should be specific with regard to the financial reporting. This power of attorney has to be submitted before the signature of the grant agreement.

If a grant is awarded, consortium partners forward to the lead organisation the data needed to draw up the report, the financial statements and other documentation required by the grant agreement. They shall immediately inform the lead organisation of any event liable to substantially affect or delay the implementation of the action, who will communicate with the Commission.

II.3. AFFILIATED ENTITIES

If the call for proposals so allows, several affiliated entities may participate as a sole beneficiary in the grant. This can apply to network organisations or entities joint together in one legal entity (holdings, joint ventures). Please check the call text to verify the possibilities for this call.

The applicant entity will have to indicate its participating affiliated entities in the proposal. The affiliated entities will each have to comply with eligibility and exclusion criteria. In case of holding entities, the affiliated entities will also have to comply with the selection criteria.

II.4. CO-FINANCING THIRD PARTY

A co-financing third party is an entity, who brings financing to the project by way of direct monetary contribution, or by a contribution in-kind (e.g. voluntary work), but does not otherwise participate the action. A third party financer is not part of the consortium implementing the action.

Financial contributions by third parties are generally allowed. Please verify the text of the call for proposals to see if third party financing by way of contribution in kind is allowed for your call.

The contribution of third parties to the action will have to be included in the estimated budget. Third parties co-financing the action will have to complete and sign a co-financing statement. This document should be submitted in Part B by the coordinator (form B3).

II.5. SUBCONTRACTORS

Sub-contracting refers to contracts concluded for the externalisation of specific tasks or activities which form part of the action or work programme. Only a limited part of the project may be subcontracted. The beneficiaries remain solely responsible for the implementation of the action. Please consult the call for proposal text for restrictions on subcontracting.

Sub-contractors are not beneficiaries to the grant, nor affiliated entities. They do not participate in the costs of the action. The beneficiary(ies) remain fully responsible for implementation of the action and payment of the sub-contractors. The costs of subcontracting can be eligible under the conditions indicated, in the grant agreement. The proposal should clearly specify the activities that will be subcontracted and the contract should be procured in accordance with the conditions set in the grant agreement.

Details of subcontracting envisaged have to be included in the budgetary forms in part B (forms B1/B2)

II.6. INSTRUCTION FOR THE FORMS

In order to assist you in filling in the administrative forms, the following items give some detailed indications for the corresponding fields to be filled in the SEP application.

 SECTION 1 (PART A)
0. Proposal acronym

Use a clear, self-explanatory title, providing guidance as to the content of the project, preferably expressed in one or two words.

 SECTION 2 (PART A)
1. Participant Identification Code

The Participant Identification Code (PIC) is a unique 9 digit number that helps the Commission to identify a participant. It is used in all grant-related interactions between the participant and the Commission. The use of PICs will lead to more efficient processing of your proposal.

If your organisation has participated in a proposal under the 7th Framework Programme for Research and Development, or in call of DG Internal Market, Industry, Entrepreneurship and SMEs

launched in 2012, it is likely that the organisation has already received a PIC number. You can check it on the Participant Portal: http://ec.europa.eu/research/participants/portal/desktop/en/funding/index.html (step 4').

All participants already possessing a PIC should use it to identify themselves in the Submission and Evaluation Program (SEP). After entering the PIC, parts of the form will be filled in automatically.

Use the search facility to find out whether your organisation has already received a temporary or validated PIC number. If a PIC is not yet available for your organisation, you have to self-register your organisation in the Participant Portal. Self-registration in the Participant Portal for receiving a temporary PIC is quick and simple, see http://ec.europa.eu/research/participants/portal/desktop/en/funding/index.html

If your organisation already has a PIC, it is likely that it has also appointed a Legal Entity Appointed Representative (LEAR). The names of LEARs are not available online, you have to enquire with the administration of your organisation.

If the data on your organisation displayed in SEP seem to contain mistakes, please ask your LEAR to change the data through the Participant Portal. This parallel process has no influence on the preparation and submission of your proposal. The proposal can be submitted even without the correction of such errors.

Further details on the appointment of LEARs and the use of PICs can be found in the FAQs of the Participant Portal: http://ec.europa.eu/research/participants/portal/desktop/en/support/faq.html
And http://ec.europa.eu/research/participants/portal/desktop/en/organisations/register.html

2. Organisation Legal Name

If applicable, the name under which the organisation is registered in the official trade register or any other official register.

3. Organisation short Name

Acronym of the lead organisation in the applicant’s language.

4. Post Code

If applicable, enter the numerical (alphanumeric for United Kingdom and The Netherlands) post code without being prefixed by the country identifier, e.g. 1000 and not B-1000 or SW1H 9AS and not UK-SW1H 9AS.

5. Telephone n° and Fax n°

Please indicate telephone and fax numbers in the following format, for example (a European Commission telephone number in Brussels, Belgium): (32-2) 2991111 (32 being the country code number; 2 the area code number for international calls; 2991111 the subscriber's number).

6. Legal Status

Please choose your legal status in the list provided. Please use one of the following codes:

GOV: Governmental (local, regional or national public or governmental organisations e.g. libraries, hospitals, schools);

INO: International Organisation (i.e. an international public sector organisation set up by intergovernmental agreements, and specialised agencies set up by such organisations.);

JRC: Joint Research Centre (i.e. the Joint Research Centre of the European Commission); PUC: Public Commercial Organisation (i.e. commercial organisation established and/or owned

by a public authority);

PRC: Private Commercial Organisation including Consultant (i.e. any commercial organisations owned by individuals either directly or by shares). Please indicate the type of organisation (e.g.: SA, LTD, GmbH, independent person...);

EEI: European Economic Interest Group;

PNP: Private Organisation, Non Profit (i.e. any privately owned non-profit organisation). 7. Total yearly revenues or resources (from Financial Statement Form)

Private entities and NGOs (should correspond to data in form B5) should provide information from the most recent accounting year should be used. The figures should be given for the organisation as a whole and not just for the subsidiary company or the department carrying out the work. It should correspond to the yearly turnover.

For bodies which are not submitted to the normal rules of accountancy, such as public bodies, please provide the Commission with the total yearly revenues/resources in order to give an idea of the economic size of the entity.

8. Number of employees

The figures shall comprise the legal organisation as a whole - not only for the department carrying out the work. Please indicate the number of full-time equivalent employees. The contribution of part-time staff should be accounted as the equivalent number of full-time staff.

9. Independence

An organisation is independent if less than 25% of the capital or the voting rights is owned by one enterprise or jointly by several enterprises falling outside the definition of an SME (except public investment corporations, venture capital companies and institutional investors, provided no control is exercised either individually or jointly).

Independently of the ownership of capital or voting rights, please specify if any public authority supervises the organisation.

An SME (small and medium-sized enterprise) is defined as an entity that has less than 250 full time equivalent employees, has an annual turnover not exceeding EUR 50 million, or an annual balance sheet total not exceeding EUR 43 million, and is not controlled by 25% or more by a company which is not an SME (source: Commission recommendation 2003/361/EC by 6 May 2003, OJEC L 120, 20/05/2003).

If the organisation is not independent, please provide the legal name(s) of the organisation(s) which own(s) 25 % or more of the organisation or the name(s) of the public authority supervising the organisation.

10. Business Area (NACE)

Indicate the principal activity of your organisation, or, in the case of a larger organisation, of the executive division of your organisation making the proposal.

11. Administration officer

The person indicated as "administration officer" of the lead organisation will be the unique contact point for the Commission all along the evaluation of the proposal and, in case of award, along the implementation of the project. If there are changes in your contact details at any moment, please communicate immediately your new contact details to the Commission.

12. Information concerning participation and involvement

Indicate here the amount of funding in Euro with which the entity intends to co-finance the action. Please check coherence of this amount with form B2.

Indicate whether the co-financing will take the form of "own resources", "monetary contribution", "contribution in kind", or other.

This part aims to guarantee compliance with the principle of sound financial management and check the absence of a double burden on Member States’ taxpayers.

The applicant that already receives an operating grant from EC funding will not be eligible for funding indirect costs under this action.

 SECTION 3 (PART A)
In the call specific questions, a summary of the objectives, the description of the work and

milestones and expected results is to be given.

The second part of section 3 compiles the budget sheets (forms B1 & B2), to be uploaded by the individual applicants (consortium partners) in Part B. It presents a consolidated view of the estimated budget for the action and requested EU contribution per participating organisation.

13. Grant applications submitted (or due to be submitted) to European institutions or agencies in the current year – Public officials paid directly from central government or local government budgets.

 

 

III. PART B - PROPOSAL DETAILS

Part B of the proposal is to be downloaded and filled in by each partner and uploaded by the lead applicant, following the instructions and using the templates indicated in this guide. Where applicable, documents can be signed, scanned in PDF format and uploaded.

Part B consists of:

  •   Form B1/B2  Budgetary Forms

  •   Form B3 Co-financing statement from

  •   Form B4 Exclusion form

  •   Form B5 Financial Statement Form

  •   From B6 Description of the proposal

  •   Form B7 Curriculum Vitae of the staff performing the action

  •   Form B8 Professional references and details of past similar projects.

  •   Form B9 Any other documents in support of B1/B2, B7, B8

Documents have to be submitted in the format specified within the table below, duly signed where applicable, in Part B of the proposal. Originals will be required if the proposal is to be awarded. These will be requested by the Commission services where necessary.

The Annex filename should not contain any special characters or spaces. It can only contain Latin letters (a-z), digits (0-9), the underscore (_), the dash (-) and the dot (.) character and must in any case be different from the Part B filename. The file naming should follow the system indicated in the table below:
 

Annex 1
(B1/ B2 Budgetary Forms)

All applicants
ParticipantshortnameAnnex1

 

Annex 2
(B3 Co-financing statement)

Co-financing third parties
ParticipantshortnameAnnex2

 

Annex 3
(B4 - Exclusion form)

All applicants Affiliated entities
ParticipantshortnameAnnex3

 

Annex 4
(B5 - Financial Statement)

Private bodies
ParticipantshortnameAnnex4

 

Annex 5
(B6 - Description of proposal)

All applicants
ParticipantshortnameAnnex5

 

Annex 6
(B7 - Curriculum Vitae http://europass.cedefop.europa.eu/en/home

All applicants
ParticipantshortnameAnnex6

 

Annex 7
(B8 - Professional references and details of past similar projects)

All applicants
ParticipantshortnameAnnex7

 

Annex 8 (B9 - Any other document needed for better evidencing Annex 1,
Annex 6 or Annex7)

All applicants

ParticipantshortnameAnnex8

 

IV. PART B – EXCLUSION AND SELECTION CRITERIA

In order to establish eligibility and compliance with exclusion and selection criteria, the following information should be provided:

  •   B4 Standard Form concerning the Exclusion criteria

  •   B5 Financial capacity

  •   External audit report

  •   Legal Entity Form / Evidence of legal status

  •   Financial Identification From

  •   B7/8 Operational capacity 

  •   B9 Supporting documents

     

 

IV.1. FORM B4-EXCLUSIONFORM

This form can be found in the SEP application or in the call information at the following address:

http://ec.europa.eu/growth/contracts-grants/calls-for-proposals/about-our-grants/index_en.htm

All applicants and, if applicable, affiliated entities shall provide this form, duly completed and signed. A PDF copy needs to be uploaded in SEP.

Applicants for low value grants, for an amount lower or equal to € 60 000, do not have to provide a declaration on exclusion criteria. Please note that in case of a proposal submitted by several applicants, this amount refers to the total amount requested by all applicants taken together.

IV.2. FORM B5-FINANCIALSTATEMENTFORM

Applicants must show stable and sufficient sources of funding to ensure the continuity of their organisation throughout the project and, if necessary, to play a part in financing it. In the case of an action involving several applicants, the financial capacity of the group as a whole will be verified. Evidence must therefore be submitted for all consortium partners.

Affiliated entities participating in in the proposal will have to provide evidence on their financial capacity, if they together form a sole applicant (groupings, joint ventures). Affiliated entities that participate in a network organisation applying for the grant do not have to give evidence of their financial capacity.

For this purpose, form B5 Financial Statement Form, duly filled in and scanned in PDF format and uploaded in Part B of the proposal is requested. Please note that by uploading these documents you give approval to other consortium members to view these. In case you do not want to upload these documents, you have to send them separately to a dedicated GROW e-mail address (see call for proposal for details) before the submission deadline has been reached.

Public bodies and international organisations are not requested to submit any proof in relation to their financial capacity. They do not have to submit a form B5.

For applicants requesting a EU contribution of € 60.000 or lower, form B5 does not have to be provided. Please note that in case of a proposal submitted by several applicants, this amount refers to the total amount requested by all applicants taken together. However, the applicants in question shall submit a declaration on honour for the purpose of proving their financial capacity.

Information from the most recent accounting year should be used. The figures should be given for the organisation as a whole and not just for the department carrying out the work.

Data has to be introduced only in the yellow cells. All other cells are automatically filled and cannot be edited.

The “organisation legal name” should correspond to the name(s) indicated in section 2 (part A). In support of financial capacity the applicants may provide:

  •   Annual accounts (i.e. profit and loss account; balance sheet, financial statement relating to cash-flow) for the last financial year.

  •   In case the annual accounts are not available, any other information giving evidence of the financial capacity (tax authorities’ statements, banks' opinions, financing plans, constitution financial statements, provisional accounts, shareholders or mother company guarantee or comfort letters, etc.).

  •   as a mitigating measure to insufficient economic and financial capacity, a beneficiary may voluntarily propose a guarantee equivalent to all or part of the grant being sought.

  •   Other mitigating measures such as a State guarantee, a third party guarantee (shareholders, administrators, mother company, etc.),

  •   proposal for a rescheduled of the payment scheme for the action, in particular a reduction of the pre-financing).

    Supporting documents also have to be uploaded in Part B.
    The Commission reserves the right to request additional information during the evaluation of proposals.

IV.3. EXTERNAL AUDIT REPORT

For actions where the cost to be financed exceeds 750.000 € and for operating grants of over 100.000€, the application shall be accompanied by an audit report produced by an approved external auditor.

In case of a multi-beneficiary grant, where a proposal is submitted by consortium, the thresholds shall apply for each beneficiary. Public bodies and international organisations are exempt from this obligation.

This report shall certify the accounts for the last year available and provide the possibility for an assessment of the financial viability of the applicant. The report must state the opinion of the auditor and must be qualified.

When provided for in the text of the call for proposals, the obligation of audit may be waived for secondary and higher education establishments and beneficiaries who have accepted joint and several liabilities in the case of agreements with a number of beneficiaries.

The report will have to be scanned and uploaded in SEP in PDF format, in the part B of the proposal.

 

IV.4. EVIDENCE OF LEGAL STATUS

If, following the evaluation, the application is proposed for award, a Legal Entity Form and evidence of the applicant's legal status has to be provided. Applicants do not have to submit this documentation at the stage of electronic submission, unless it is specified in the call for proposal in the context of evidencing the eligibility of applicants.

A specific form for each Member State is available at the following internet page:

http://ec.europa.eu/budget/contracts_grants/info_contracts/legal_entities/legal_entities_en.cfm

For public entities, the Legal Entity Form(s) shall be duly filled in, signed and accompanied by the relevant evidence:

  •   a copy of the resolution, law, decree or decision establishing the entity in question. As an alternative, any other official document attesting to the establishment of the entity by the national authorities may be submitted.

  •   an official VAT document, where applicable.
    For private entities, the Legal Entity Form(s) shall be duly filled in, signed and accompanied by the

    relevant evidence:

  •   a copy of the VAT registration document if applicable and if the VAT number does not appear on the official document referred to at ii) below

  •   a copy of some official document (official gazette, company register etc.) showing the name of the legal entity, the address of the head office and the registration number given to it by the national authorities.

    For individuals, the Legal Entity Form(s) shall be duly filled in, signed and accompanied by the relevant evidence:

  •   a legible photocopy of the identity card or passport

  •   an official VAT document if applicable.

If the applicant is or has been in receipt of any EU funds from the Commission within 12 months from the launch of this grant procedure, these documents are not necessary. However, a reference must be provided to the contract or agreement and the Commission services, by which it was awarded. In addition, the applicant should provide a statement, that the information in is still valid and no changes have occurred.

IV.5. FINANCIAL IDENTIFICATION FORM

If, following the evaluation, the application is proposed for award, a Financial Identification Form has to be provided. Applicants do not have to submit this from at the stage of electronic submission.

The Financial Identification Form must be duly filled in by the lead applicant (coordinator) only, who will be receiving payments on behalf of the consortium of beneficiaries. The lead applicant (coordinator) will be responsible for distributing payments to the co-beneficiaries.

The form can be downloaded from the following website:

http://ec.europa.eu/budget/contracts_grants/info_contracts/financial_id/financial_id_en.cfm

It must be duly filled in and signed, and if applicable be accompanied by the relevant bank statement.

IV.6. FORMS B7/8/9 - OPERATIONAL CAPACITY

Applicants must show they have the operational (technical and management) capacity to complete the operation to be supported and must demonstrate their capacity to manage scale activity corresponding to the size of the project for which the grant is requested. Applicants must be directly responsible for the preparation and management of the project, not acting as an intermediary.

The applicants must include at least:

  •   Cv's of the staff that will be performing the work involved (Form B7)

  •   professional references and details of similar projects implemented in the past. (Form B8)

The team responsible for the project/operation must have adequate professional qualifications and experience. The curriculum vitae should be submitted in the Europass format, for which a template can be downloaded under this link: http://europass.cedefop.europa.eu/en/documents/curriculum-vitae

Please check the call for proposals for further requirements and evidence to be provided, before finalising your application. Further supporting documentation can be up loaded under Form B9

The obligation to provide the supporting documents serving as proof of technical capacity does not apply to low value grants for a financing of € 60,000 or less. However, the applicants in question shall submit a declaration on honour for the purpose of proving the technical capacity.

 

V. PART B - DESCRIPTION OF THE ACTION - FORM B6

The description of the action should be provided using a standard template, form B6. The following instructions are intended to guide applicants as to the content expected.

V.1. OBJECTIVES (MAXIMUM 1 PAGE)

Describe the objectives of the project, which shall be consistent with the aim of the call for proposals. See point 2 of the call.

V.2. JUSTIFICATION (MAXIMUM 3 PAGES)

Please provide the following information:

  •   identification of perceived needs and constraints in the target groups;

  •   list of target groups with an estimate of the anticipated number of direct and indirect beneficiaries;

  •   reasons for the selection of the target groups and activities;

  •   relevance of the project to the target groups;

  •   relevance of the project to the objectives of the call.

V.3. DETAILED DESCRIPTION OF ACTIVITIES (MAXIMUM 9 PAGES)

Please include a detailed description of each activity. Do not confuse with the plan of action, which should be provided under point V.5.

V.4. METHODOLOGY (MAXIMUM 4 PAGES)

Please include a detailed description of:

  •  methods of implementation;

  •   reasons for the proposed methodology;

  •   how the project intends to build on a previous project or previous activities (where applicable);

  •   procedures for internal evaluation;

  •   level of involvement and activity of other participants in the project;

  •   role of each participant;

  •   team proposed for implementation of the project

The composition of the team implementing the project must be properly described. Team staff should be singled out by function (e.g. project managers, administrator, secretary, external consultant, expert, technical assistant).

Please read carefully the definition of staff, and persons that can be considered as equivalent to staff They should be distinguished from persons working on the basis of subcontracting.

For consultants, which do not qualify as in-house consultants, indication should be given of the way of their selection (e.g. through a call for tender). The specific tasks which will be allocated to each function should be listed.

It is important that thorough thought be given to this point, as the composition of the team must be respected during implementation of the project in order that cost claims can be considered for funding.

V.5. DURATION AND PLAN OF ACTION

Please indicate the duration of the project in months.

The indicative plan of action should not mention actual dates, but should start with “month 1”, “month 2”, etc. Applicants are advised to foresee a security margin in the proposed plan of action.

The plan of action should not contain detailed descriptions of activities, but only their titles (please ensure that these match the titles listed in relevant section above).

V.6. ESTIMATED IMPACT ON TARGET GROUPS (MAXIMUM 2 PAGES)

Please include information on how the project will improve

 the situation of the target groups and

 the managerial and technical capacities of the target groups or the participants (where applicable)

V.7. MULTIPLIER EFFECTS (MAXIMUM 1 PAGE)

Please describe the possibilities for replication and extension of project outcomes.

VI. PART B – EXTERNAL CO-FINANCING – FORM B3

Third parties, who do not participate in the action, can offer a financial contribution in order to co- finance the action. They have to confirm their intention by completing form B3.

The signed original has to be kept by the lead applicant and will be requested only for proposals retained for funding, before signature of the grant agreement.

 

VI.1. CONTRIBUTIONS IN-KIND

The Commission may accept co-financing by contribution in kind by third parties, if considered necessary or appropriate. The value of such contributions cannot cover the complete amount of co- financing. Please refer to the call for proposal to see of contribution in kind is permitted and what the limitations are.

Contributions in kind are contributions provided to the applicant by a third party free of charge, such as voluntary work or the use of equipment. Contributions in kind do not therefore involve any expenditure for the beneficiary and are not entered in his accounts.

Beneficiaries cannot provide contribution in kind. The use by the beneficiary of his own staff or equipment for the purposes of implementing the action does not represent a contribution in kind, but is considered as a participation in the cost of the action out of its own resources (co-financing by the beneficiary), constituting a direct or indirect cost of the action.

 

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