INTRODUCTION – Background
This call for proposals serves to implement the Preparatory action "Exchanges and mobility in sport" in accordance with the Commission Decision C(2019)1819 of 12 March 2019 on the adoption of the 2019 annual work programme for the implementation of pilot projects and preparatory actions in the area of education, sport and culture.
Sport generates a stronge sense of belonging to society among its most vulnerable members while encouraging active citizenship. It can be used to help integrating the rising migrant population, to combat social exclusion, to increase solidarity between generations and to contribute to a better gender equality in society. In other words, sport has a significant impact in contributing to social cohesion and in building inclusive communities.
At international level, sport is also a powerful tool for bringing people together and developing people-to-people contacts. Cooperation, partnerships and exchanges at grassroots level inside the EU as well as beyond can contribute to the development of new skills; it can also positively influence societal changes. Moreover, sport organisations at all levels are by nature open to international cooperation.
This preparatory action aims to contribute to the development of sport organisations by supporting the learning mobility of their staff. Exchanges of people, ideas and good practices can be beneficial for individuals, for their organisations and for sport as a whole.
In the context of this call for proposals, learning mobility should be understood as occurring when individuals move to a country other than their country of residence in order to undertake training or other learning modalities, including traineeships, non-formal learning, teaching, and participating in transnational professional development activities. The objective of such experiences is to allow individuals to acquire new skills that will strengthen their future employability as well as their personal development.
Sport staff members such as coaches, managers or instructors play a key role in sport: by leading and guiding participants, they have an impact on their knowledge, skills, health, well-being and values. They are in a unique position to advance social inclusion, protect integrity, infuse respect for common values, and promote physical activity in all social groups.
The legal basis of this call for proposals is:
Preparatory Action within the meaning of Article 58 (2) (b) of Regulation (EU, Euratom) No 2018/1046 of the European Parliament and of the Council of 18 July 2018 on the financial rules applicable to the general budget of the Union (OJ L 193, 30.7.2018, p. 1)
Objective(s) – Theme(s) – Priorities
The general objective of this action is to give the opportunity to staff of sport organisations (athletes entourage) to improve their competences as well as qualifications and acquire new skills through learning mobility by spending a period of time in a foreign country (in and outside of the EU).
Learning mobility should be seen as an investment in human capital and a contribution to the capacity building of various sport organisations.
Opportunities for learning mobility in this context should be addressed to:
The action seeks to have an impact in two major fields:
The expected outcomes are twofold:
The specific objective of this action is to support learning mobility and exchanges while promoting the international dimension of sport.
The international dimension of sport should be developed in the form of cooperation between at least 3 organisations established in 3 different EU Member States (the applicant organisation and, in addition, 2 other organisations established in different EU Member States) and at least one organisation established in one of the following regions: Western Balkans, Eastern Partnership, Asia, Latin America, and Africa.
The applicant organisation has to be based in one of the EU Member States.
The action will consequently be implemented through 5 different lots:
Lot 1: Cooperation with Western Balkans
Lot 2: Cooperation with Eastern Partnership
Lot 3: Cooperation with Asia
Lot 4: Cooperation with Latin America
Lot 5: Cooperation with Africa
(a) Publication of the call
27 May 2019
(b) Deadline for submitting applications
11/07/2019, 12:00, (noon), Brussels time
(c) Evaluation period
(d) Information to applicants
End of October 2019
(e) Signature of grant agreements
The total budget earmarked for the co-financing of projects under this call for proposals is estimated at 1.400.000 EUR.
The EU grant is limited to a maximum co-financing rate of 80% of eligible costs.
It is envisaged that approximately 9 projects will be financed (in principle and depending on the quality, at least one per lot).
The maximum amount per individual grant will be 200.000 EUR.
The Commission reserves the right not to distribute all the funds available.
In order to be admissible, applications must be:
Failure to comply with those requirements will lead to rejection of the application.
Only applications from legal entities established in EU Member States are eligible.
For all lots, in order to be eligible, projects must be presented by applicants meeting the following criteria:
For all lots, applicant organisations need to prove established cooperation/contacts with entities established in at least two other EU Member States and in at least one country or region of the relevant lots. The organisations in question should be specified in the application form.
Proposals may be submitted by any of the following applicants (the list is not exhaustive and is given for example only):
Natural persons are not eligible to apply for a grant under this call.
For British applicants:
Please be aware that eligibility criteria must be complied with for the entire duration of the grant. If the United Kingdom withdraws from the EU during the grant period without concluding an agreement with the EU ensuring in particular that British applicants continue to be eligible, you will cease to receive EU funding (while continuing, where possible, to participate) or be required to leave the project on the basis of Article II.17.2 of the grant agreement.
In order to assess the applicants' eligibility, the following supporting documents are requested:
Only activities pursuing one or several objectives mentioned in section 2 are eligible.
Specifically, applicants are expected to propose actions that promote the mobility of coaches and other staff of sport organisations (including volunteers), including through the following activity examples (non-exhaustive list):
Only activities involving participants from at least 3 organisations established in 3 different EU Member States (the applicant organisation and, in addition, 2 other organisations established in different EU Member States) and at least one organisation established in the Western Balkans, Eastern Partnership, Latin America, Asia or Africa are eligible.
Potential applicants should note that the proposed exchanges and mobility activities should not involve athletes as participants.
The minimum duration of projects is 6 months. The maximum duration of projects is 24 months.
Applications for projects scheduled to run for a shorter or longer period than that specified in this call for proposals will not be accepted.
The authorising officer shall exclude an applicant from participating in call for proposals procedures where:
If an applicant declares one of the situations of exclusion listed above (see section 7.1.), it must indicate the measures it has taken to remedy the exclusion situation, thus demonstrating its reliability. This may include e.g. technical, organisational and personnel measures to correct the conduct and prevent further occurrence, compensation of damage or payment of fines or of any taxes or social security contributions. The relevant documentary evidence which illustrates the remedial measures taken must be provided in annex to the declaration. This does not apply for situations referred in point (d) of section 7.1.
Rejection from the call for proposals
The authorising officer shall not award a grant to an applicant who:
Administrative sanctions (exclusion) may be imposed on applicants if any of the declarations or information provided as a condition for participating in this procedure proves to be false.
Applicants must provide a declaration on their honour certifying that they are not in one of the situations referred to in Articles 136(1) and 141FR, by filling in the relevant form attached to the application form accompanying the call for proposals.
The financial capacity will be assessed based on the following methodology and its annexes: https://ec.europa.eu/info/sites/info/files/methodology-grants-eac_en.pdf.
Applicants must have stable and sufficient sources of funding to maintain their activity throughout the duration of the grant and to participate in its funding. The applicants' financial capacity will be assessed on the basis of the following supporting documents to be submitted with the application:
Grants with a pre-financing value of EUR 600 000 or less
For grants of this type, proof of financial capacity is constituted by a declaration on the honour by the grant applicant (see Annex 1 of the Application form).
However, in case of doubt and only for grants exceeding EUR 60 000, the assessment committee reserves the right to request supporting documents and to carry out a financial analysis as described at point 4 of the above mentioned methodology (cf. Article 198(4) of the FR)
Moreover for grants exceeding EUR 60 000, entities falling into one of the high-risk categories mentioned at point 3.1 of the methodology must provide proof of their financial capacity and are required to undergo the financial analysis provided for in point 4 of the same methodology.
On the basis of the documents submitted, if the Commission considers that financial capacity is weak, it may:
If the RAO considered that the financial capacity is insufficient s/he will reject the application.
Applicants must have the professional competencies as well as appropriate qualifications necessary to complete the proposed action. In this respect, applicants have to submit a declaration on their honour, and the following supporting documents:
Eligible applications will be assessed on the basis of the following criteria:
Under criterion 1, proposals will be assessed on the basis of the extent to which:
Under criterion 2, proposals will be assessed according to the quality of the overall design of the activities proposed and to the methodology used to implement them. The following aspects will be taken into account:
Under criterion 3, proposals will be assessed on the basis of the extent to which the applicants demonstrate their ability to organise, coordinate and implement the various aspects of the proposed activities. The following aspects will be taken into account:
Points will be allocated to eligible applications out of a total of 100 on the basis of the above-specified weighting. Applications falling below any of the thresholds per criterion mentioned above will be rejected.
Moreover, a minimum threshold of 70 points will be applied for the three award criteria combined. Applications falling below this threshold will also be rejected.
In the event of a grant awarded by the Commission, a grant agreement, drawn up in euro and detailing the conditions and level of funding, will be sent to the applicant, as well as the information on the procedure to formalise the agreement of the parties.
The two copies of the original agreement must be signed first by the beneficiary and returned to the Commission immediately. The Commission will sign it last.
11.1.1 Reimbursement of costs actually incurred
The grant will be defined by applying a maximum co-financing rate of 80% to the eligible costs actually incurred and declared by the beneficiary